Project Guidelines




Applications are no longer being accepted as the deadline has passed.  

The information regarding project guidelines will be left here as a reference.  Details regarding the project report is at the bottom of the page.  

Reports are due before November 7.     


RVA NeighborWoods® Projects Planning Guidelines

Thank you for your interest in organizing an RVA NeighborWoods® Program in October 2014. Richmond Tree Stewards is excited to be part of the 2014 National NeighborWoods Month, a program organized by the Alliance for Community Trees and made possible by partnership with CSX.  Richmond Tree Stewards is a member of ACTrees.

First priority for give-away trees will go to projects with a demonstrated need for trees, a solid plan for tree upkeep and no funds or limited funds. A project with funds to purchase its own trees that also demonstrates the need for trees and includes a solid plan for tree upkeep and care will receive all the other advice and assistance described below.

Our trained and experienced volunteers will provide guidance and help you locate the right tree for the right place.  The trees will typically be native and non-aggressive trees. In areas that are relatively well-shaded by existing trees, understory trees may be recommended.  No large trees will be planted under electrical wires. We will work with your group to plant the trees and teach everyone involved how to care for the trees now and in the future.


  • Take a walk around your neighborhood and identify tree-needy areas. Talk with neighbors about potential planting locations and look for areas that are “hot spots” or that need shade or need care for existing trees.
  • Trees can be planted in front yards, along streets, in front of businesses, in parks, or at schools and churches. Of course, property owners must approve and if the location is on City of Richmond property, the city arborist must approve.

Reach out to the neighborhood/area

  • Visit your neighbors and spread the word about your project idea.
  • Attend your neighborhood association meeting and share your planting idea.
  • Organize a group to help plan and implement your project.
  • Distribute a flyer or email asking neighbors to plant and care for trees in their front yards.  Refer to the educational information available on the Richmond Tree Steward website and/or invite Tree Stewards to talk at your association meeting.
  • Solicit participation from local businesses, schools, and organizations.

Plan for future care of trees and maintenance of the project site

  • You must have a plan to water newly planted trees and water and care for them after they are planted, continuing as they grow. New trees should be watered each week during the growing season if the area has not received an inch of rain in the last 7 days.
  • Designate one person or team to distribute door hangers during the summer.  Door hangers will be available from Tree Stewards and will provide homeowners with maintenance reminders and tips for keeping trees healthy.

Project Logistics

  • NeighborWoods projects are expected to provide volunteers to plant or conduct the activity.  Recruit neighbors to participate on the day of the project.
  • Your activity must be held and completed between October 1 and November 7, 2014. We cannot grant exceptions.
  • Create a plan for how to water and mulch trees.
  • The NeighborWoods program is a partnership.  Just as Richmond Tree Stewards have received a big assist from ACTrees and CSX, we will provide technical assistance and consultation to you.  Tools, trees, and mulch are available on a limited basis.
  • Depending on the size of the project, you may want to provide hospitality in the form of refreshments and restroom access. Local businesses and churches might be happy to help.

Project Report

  • A brief report on your project is required via email before November 7, 2014.
  • A photo of your event must accompany the report.
  • Please include the following information:
    • Number of trees planted or cared for;
    • Number of people who participated – don’t forgot to include those who helped plan or organize but might not be at the event;
    • Partner groups, businesses or churches that worked with you.
  • Any comments you wish to offer about the program/project.